Technology has advanced at such a pace that the number of networked devices in the world now outnumbers people. This is a staggering figure by itself, but pause for a moment and think: these devices all create data, lots of data. The amount of data produced is expected to grow to a point where companies won’t be able to process it. To make sense of this, the term Big Data has been coined, but what exactly is Big Data?

You’ve probably been reading technology blogs and have seen Big Data mentioned in conjunction with large companies, maybe even dismissed it as something, “for the big guys”. While Big Data is currently the focus of large companies, it won’t stay that way for long and it will pay to know about it.

What is Big Data? In recent years the amount of data available has exploded and companies have reached a point where there’s so much of it available they can’t physically store or analyze it using existing means. This quandary is called Big Data.

Frank Moss, former director of MIT Media Lab, describes Big Data as coming from, “Computers, smart phones, GPS devices, embedded microprocessors, sensors...[which] are forming a ‘societal nervous system’ that is generating a cloud of data that’s growing at an exponential rate.”

This growth has overwhelmed many companies causing a need for Big Data solutions. These solutions provide businesses with a way to immediately make sense of vast amounts of information, make informed decisions and exploit data.

What can I Do With Big Data? The uses of Big Data are near limitless. For small businesses the best deployment, currently, is for market research. You can use Big Data to help decrease the risk of decisions by increasing your knowledge of current trends, your target market’s demographics and customer buying patterns. Research that would normally take weeks can be done in minutes or seconds, allowing your company to make better marketing decisions quicker and with a higher chance of success.

Are SMEs Ready for Big Data? Large companies are utilizing Big Data because they simply can’t keep up with the incredible amount of data generated. At the same time, smaller organizations have simply not reached the point where they are being overwhelmed by data, therefore there’s no pressing need to look into it. This is rapidly changing though, so it’s beneficial to keep your eye on developments.

If you have any more questions regarding Big Data or Business Intelligence and their uses within your organization please contact us, we will be happy to sit down with you.

Technology has advanced at a rapid pace over the past 30 years, with many devices moving from physical systems to digital versions, including one of the most useful: the telephone. While the use of landlines is still prevalent among some businesses, many have started to turn to the digital version, Voice over Internet Protocol, or VoIP.

VoIP has become the main backbone of voice communication for a growing majority of companies, offering numerous benefits including potentially large cost savings, and decreased maintenance costs. When it was first introduced, the technology needed to run a VoIP system was expensive, limiting it to MNCs and other large organizations. However, over the past few years, the technology has come down in price and is now available for next to nothing, allowing SMEs to make the switch to VoIP. If your company is thinking of ringing the changes, there are some necessary requirements you should meet before you migrate.

Foundation A solid foundation for VoIP is key, as without a good foundation you’ll find that network speed and call quality are poor during heavy use. Most SMEs aim for a VoIP system that can handle around 10 employees on the phone at any given time. Before you start the integration, you should track your current call volume by keeping a note of the number of calls in and out, while paying close attention to call volume during peak hours and days.

You should also investigate the speed and stability of your current Internet connection. While a fast DSL or cable connection is good for browsing, it may not be robust enough to handle VoIP communications, which need a connection that is both quick and stable. Look at your downstream (traffic into your network) and upstream (traffic out of your network) connection speed during a time when the network is experiencing heavy data use. Anything over 1.5 Mbps in both directions should be enough to handle the majority of VoIP systems. Most Internet service providers offer a connection speed well above that, but it’s important to check it out first.

Framing When you have a solid foundation that will support your needs, the next step is building the frame for VoIP. You should determine exactly what’s required from your new system. Some good questions to ask include: Am I going to need to make international calls? How many VoIP connections am I going to need? Am I going to want to make video calls? What’s my budget?

Once you’ve determined your needs you can move on to picking equipment. If you’re a business that typically sticks to local, and some long distance calls, you shouldn’t require much in the way of equipment. The vast majority of companies use a device called a media gateway that allows normal phones to interface with an Internet connection - essentially turning a regular phone into a VoIP phone. If you’re a business that would like to take advantage of the more advanced features of VoIP, like portability, you’ll need more state-of-the-art equipment.

The final issue you need to address is security. On its own, VoIP is not the most secure of connections, as it’s open to all the same types of security breaches that computers and networks can fall prey to. To combat this, many good VoIP service providers will have security measures in place to protect VoIP calls on their network. On your end, it also helps to keep your Internet security up-to-date and conduct regular system scans.

Once you’ve addressed the internal requirements it’s time to start looking for a VoIP service provider. Take your time, shop around, ask competitors and other businesses what service they use. One question to ask a prospective provider is if they will be able to migrate your current number onto their system? While most can switch over your existing numbers, it can take a while, depending on your location and local legislation. So be sure to check if the provider can migrate your numbers and how long it will take.

From there, you should be ready to switch over to VoIP. If you’re still unsure of the process, there are consultants available who can help with the preparation, selection and integration. Good luck, and if you need more information about VoIP, we are here to help you.

One issue that’s gaining steam, especially with SMEs, is business continuity planning. Many companies are starting to develop plans so that they can continue to operate through both problems large and small. If you’re one such company, and are stuck at the point where you need to choose between software and templates, we have some advice for you.

The decision between templates and software can be a tough one to make, as whichever one you choose, you’ll be using and relying on for a long time. To help you we’ve covered some pros and cons on both choices:

Using Software If you choose to go with a software program, you will be walked through the whole process allowing you to develop a useable plan. Another benefit of using software is that you’ll be able to develop reports if needs be.

The drawbacks of using software include cost, inflexibility and learning time. For the most part, business continuity planning software is not cheap, and at times can be inflexible due to limits within the program. If you have a niche need, the software may not cover it. In addition, as with mastering any program, the learning curve can be quite steep.

In general, using software would be advantageous for companies that have a bigger budget for the development of a continuity plan. Software is also a good bet if you don’t have staff who are experts in continuity planning, or if you operate in an industry where a continuity plan is necessary, e.g., companies working with healthcare insurance, or manufacturing companies that have introduced ISO 9000.

Using Templates If you feel that your company is not ready for software you can use templates to help you develop your plan. These solutions are mostly written plans that you adapt to meet your business needs. They’re useful if you’re just starting to do continuity planning, as they provide a normally solid foundation, and are generally a lot cheaper than software.

A limitation to using templates is that they can be a little too basic at times, and may not meet your needs. Granted, most plans will follow a basic structure and your developer will need to adapt some steps for your relevant region and industry.

As each industry is different, it’s hard to make a recommendation on what type of planning style companies should take. We recommend you take your time, do your due diligence and weigh out what’s best for your business. No matter which method you choose to go ahead with, ensure that it’s easy to implement, and that you’ll be able to teach your staff how to run the plan.

If you feel really lost or are not sure what to do, talking to professional consultants could go a long way in helping you develop a plan. If you’d like to learn more about business continuity planning please contact us - we are happy to help.

Does your company use cloud storage services or peer-to-peer (P2P) networks for the storage and sharing of data? Many businesses are now using both these services in an effort to make work less complicated. But did you know that there are potential issues in relation to recoverability and security of data?

With the seizure of a number of cloud storage and sharing websites, including Megaupload, and the seemingly omnipresent malware in P2P files and the shaky security in relation to P2P networks, businesses have had their hands full staying secure. Do you know what your options are when it comes to data security?

Cloud Services Knowhow The recent seizure of Megaupload’s files and servers by the US Government caught many people and businesses unprepared. While Megaupload’s main purpose was file sharing, it was found that a large number of organizations were using their services to store files. If you had files stored on Megaupload, the chances of getting the files back are non-existent.

It needs to be pointed out that many cloud services don’t guarantee that files stored on the service will be recoverable in the event of a crash, or disruption in service, e.g., a government seizing servers. If you read the user agreements of a number of major cloud services, they all have clauses stating that if data stored on their service is lost for any reason, it’s gone forever, and the hosts can’t be held liable for losses.

Risks of P2P With high speed Internet widely available at low prices, P2P file sharing has become incredibly popular, it’s almost uncommon to find someone who has never used a P2P service. If you or your employees use P2P at your office, there are a number of potential security threats you should be aware of:

• The unknown share: If you put a file in a folder that is shared on a P2P network, it’ll be shared with all other people connected to that folder and almost anyone can access it. This is normally done by mistake, i.e., not looking where the file will be saved when you save it. There’s also malware out there that will move files into a shared folder which the developer of the malware can find and upload with ease and without the user knowing it is happening.
• Open network: Typically P2P works on open networks: users give and share. What this means is that when using P2P on a poorly configured network, the whole network could be unsecure, allowing for access to other computers connected to the network.
• Untracked data: If you share a document with another person, and they then share it with others, there is potentially, an unlimited amount of people that can get the data. If you want to take it back, it can be impossible to do so, even if the original document is deleted.
• Storage hijacking: There’s news of malware that has been developed with the purpose of downloading illegal material onto your hard drive. This could pose a problem if the data is found, as you will be liable.

What Should I do? With regards to cloud services, as with anything that comes with a contract, the first thing you should do is gain an understanding of it by utilizing reading material such as blogs, news articles and Wikis. It’s a pain in the neck, but it’ll help you understand the boundaries of the program and your responsibilities. Remember that if you go to court to get files back from a company, and it becomes known that you didn’t read the agreement, you’ll probably end up losing that case.

Second, it’s not recommended to keep single copies of data on one cloud service. Chances are high that in your business, you store your data and backups in a place separate from the computer. This makes sense with the cloud as well - keep your data with a number of different cloud services. If it’s important enough, have physical backups of what you put in the cloud.

For P2P networks there are also a number of steps you can take to protect the data on your network:

• The most obvious one is to ban employees from using any file sharing services outside of your network.
• If you do allow file sharing, it’s a good idea to establish and strictly enforce a protocol for this. You should also set which users are allowed to share files, and what files are appropriate to share. Be sure that all staff are aware of your policy and the measures that will be taken in the event of any deviations.
• Develop a system to classify documents by whether or not they can be shared, and who they can be shared with.
• If you work in an office where you need to share files, but don’t want to use a P2P network or the cloud, and are unsure of other solutions out there, don’t worry. There are companies that specialize in document sharing solutions that should be able to provide you with assistance.

The most important thing is that whatever the situation is, you take action to try to solve the problem while frequently revisiting the actions to ensure that they are working. If you’d like to learn more about document sharing over the cloud, or via P2P networks, give us a buzz. We’re more than happy to help.

Most businesses have started to take social media seriously. They are spending time and effort developing their profiles and reaching out to customers. It makes sense for a business to have an online presence beyond their website. Are you taking advantage of all the available options the Internet has to offer? If not, it may be time to start.

Social media, once called a fad, has become the norm and is going to be with us for some time. A large number of companies already have an online presence, and are taking advantage of the benefits that social media can bring. Here are a number of things you can do to get your social media adventures underway.

Be Clear on Social Media It’s important that before you start looking into the different forms of social media that are out there, you are clear on what social media is, and what it isn’t. Social media is a way to meet people, and share content and ideas with them. For companies it’s a form of non-traditional marketing - think of it as soft marketing - it’s not meant to be the place where you flog your products, rather a place to develop interest in your company, so people will want to do business with you. By using social media you can show people who your company is, and connect with them on a more personal level. If you are clear on what social media is from the beginning, there’s a higher chance that you’ll be successful when you develop your online presence.

Before You Launch Into Social Media There are a number of things that your company needs to have either already done, or considered, before you jump in:

• Have a website: It’s a good idea to have a solid website with information about your company, contact information, products and services. Most potential customers will look at your website after looking searching for you online, and before they choose to do business with you, so your website needs to provide the relevant information they are looking for. If you don’t have a website, or feel yours is lacking, it’s easier than ever to get a professional looking site. With a quick search you will be able to find some competent designers.
• Get educated: It will be beneficial to educate yourself on current trends regarding social media. This can be done by simply going to social media websites, taking the free introduction tours and reading blogs related to the sites. Beyond that you should also research your competitors’ websites and Internet presence. Observe what content they have online, and more importantly: what they don’t have. It will also help to connect with and observe industry experts, see what they post online, and note the style and tone they use. This will help provide you with a sound knowledge base from which you can then create a more effective online presence.
• Set goals: As with any step in business, you should have a plan with realistic goals. Aim for results that are achievable for your company. If you’re a small, local IT company that focuses on providing support for banks, don’t expect to have the same massive hype that Microsoft and Apple do. Clearly set objectives and review periodically.
• Develop a focus: In real life, you can’t be all things to all people. The same goes for social media. You need to develop a focus on what type of online content you would like to share. You should aim to create content that your customers will want to share with people.
• Stake a claim: You should to go to the main social media websites - Google+, Facebook, LinkedIn and YouTube - and reserve your personal and business usernames. This is important because it will make you look more professional by having the same username across all sites, and users will be able to find you easier.
• Ask for help if you need it: While some companies make social media sound easy, it can be deceptively hard to master. If you feel lost, or are having a tough time with it, there are knowledgeable consultants out there who are happy to help.

Time to Get Social When you feel you know what direction you will take, it’s time to start developing your online profiles. It can be tough to decide which social media tools to utilize. Unfortunately there is no right answer. Most small businesses follow the crowd, and this means having pages on Facebook and Linkedin. This does not mean that you should join these networks simply because they have the most users. It is recommended that you follow what similar businesses or direct competitors are doing. If they are on one service but not another, do the same to begin with, but be on the lookout for new social media sites, or features being added to existing sites.

One Thing to Not Forget There is one really important thing we can share with businesses thinking of pursuing social media: it isn’t a turnkey operation. You can’t just, “set it and forget it.” To be successful, you need to be active by posting updates, news, and above all interacting with the people who reach out to you. After all, they are your customers. If you do establish your social presence but forget to keep it up to date, you will be the company that’s forgotten.

If you would like help with your social media strategy, please get in touch with us. We’d love to hear from you.

It’s only natural that employees will want to check e-mail and do other work-related activities from home or on the road, often using their own personal devices. But be careful! You could be opening up a serious security loophole by allowing this.

Since these personal devices aren’t company owned and regulated, you have limited access and control over how they are used. Employees can easily download malware and viruses and infect your network when they connect, send e-mails or transfer files. Another risk is the security of the device. If an employee loses or misplaces a device with confidential client information on it, it puts a responsibility on YOU to notify clients and can lead to a costly PR nightmare or security breach.

That’s not to say you shouldn’t allow employees to use personal devices – but if you do, then you need to make sure these devices are being secured and backed up like every other device in your network. The type of remote security monitoring you need will depend on the device, the information being stored or accessed and the laws regarding the information you store for patients or clients.

If you are interested in knowing more about developing a concrete and effective IT security policy for personal device use as well as general system access, please don’t hesitate to give us a call so we can sit down with you and discuss a custom security blueprint that’s just right for you.

Not too long ago Google introduced Google+ in an effort to take on Facebook and Twitter in the social networking war – and given the fact that over 20 million people have already started using this feature since it was introduced last June, there’s a good chance it will continue to gain ground and popularity among web users. But what is Google+ and how will it affect the ranking of your company’s web site – if at all?

Google is attempting to combine the most popular features of Facebook and Twitter into a centralized social hub where users have the ability to share content with specific groups of people called “circles.” As users build these circles, they’ll be able to see web sites that members of their circles have +1’d (is that a verb?). There’s also a group video chat feature called “Hangouts,” and a user-defined topical news feed similar to Twitter’s hashtag called “Sparks.” While positive (or even negative) reviews from users online have always been viewed through the lens of skepticism, Google+ will add a level of validation to those reviews since you only see the +1’s from people in your circles.

While it’s still too early to tell how Google+ will affect your company’s SEO, it’s safe to assume that Google will reward web sites that get lots of +1s because of the web’s evolution to become more “social” and user driven.

The bottom line to all of this (and a key ingredient to any company’s success online OR offline) is good old fashioned customer service. These days it’s easy for any disgruntled customer to post a negative comment online. And once it’s posted, it’s practically written in indelible ink. Get enough negative reviews and your reputation will definitely take a hit. Additionally, it’s important that you monitor your company’s reputation online and encourage happy clients to post positive comments about you.

Since Alexander Graham Bell made the first phone call to his assistant Watson, the phone has come a long way. And now thanks to Internet technology, it’s possible to make phone calls over the Internet using VoIP technology or voice over Internet Protocol (IP).

While there are a number of advantages to a VoIP system over a standard phone system, the biggest reason companies switch is to save money. It’s not uncommon for a company making a lot of long distance calls to save 50% or more on their phone bill. Of course, there’s no guarantee of this since there are a lot of different VoIP systems and the amount of money that you will save really just depends on which system you buy – and in some cases, no savings will make up for poor sound quality or dropped calls. So what are the pros and cons?

The upside is that most business class VoIP systems will offer you the same features you’re used to with your current phone system, including call forwarding, call waiting, conferencing, voice mail, and (depending on what your current phone system is) additional features like the ability to share data, applications and even transmit video in addition to voice so that you can see and hear the person that you are talking to.

Of course, there are some downsides you need to consider before jumping on the VoIP bandwagon. The biggest problem with VoIP systems is the sound quality. In some cases, it’s a bandwidth issue that will cause problems, but it’s not the only one. Since the voice data is being broken up into a series of packets and transmitted over the Internet, there could be moments of silence, broken voice patterns, echoes, delays and static sounds. Sound quality is the #1 complaint most VoIP users have about the service.

Another issue is that VoIP systems cannot be used if there is a power or Internet outage. A traditional phone can function during a power outage because the phone company transmits electricity over the phone line. This electricity is used to power the phone (cordless phones being the exception). That way, even if the power goes out, the phone will usually still work because the phone’s power is coming from a different source.

I’m often asked about the ROI (return on investment) for technology. Truth is, I don’t believe you “invest” in technology. Investments are things that provide a measurable, quantifiable return for your money.

Of course it can easily be argued that technology does provide a return for your money. If you don’t think so, try communicating with your clients and market without e-mail or tracking inventory with pen and paper. And the right technology applied with a smart strategy can certainly give any business owner a strategic advantage in faster delivery of goods and services to customers, greater productivity, lowered production costs and the like. In fact, there aren’t too many businesses that can operate without a few core IT applications. But the reality is that your bank account is going to be a bit lighter after you install that new upgrade or technology, so how do you know if that IT upgrade or project is worth the money?

The right way to look at the true price of any IT project or upgrade is to look at TCO or “total cost of ownership” and not just the PRICE of the project or upgrade. For example, if you buy a car, the price of the car is only one cost of owning it. You also have to consider insurance, gas and routine maintenance like new tires and oil changes to get an accurate look at what you’ll pay. Therefore, the total COST of owning a car is far more than just the price tag – and a cheaper car up front can end up costing more in the long-haul if frequent repairs are needed.

In IT, the same principle applies. You have to look at the TOTAL cost of a particular IT decision, not just the price tag, when comparing options. For example, the real cost of not upgrading a network may actually be higher than spending several thousand dollars on new equipment and upgrades when you accurately assess the total cost of maintenance, service fees and poor performance. These days, many business owners are looking at “going to the cloud” because they want to save money. And in many cases, it will do just that, but the cost savings will often come in the form of cheaper devices, less maintenance and low (or no) upgrade costs over a 3 year period – not in a month to month service fee. So before you say “No” or “Yes” to that next IT project, make sure you are taking into consideration the TOTAL cost of your decision, and make sure you are talking to a true pro who understands the difference between the price of something and the total cost.

One of the biggest complaints of many Java developers is that when they are asked to develop an application, they have to often develop frameworks before they can write the program. This is a time consuming process. To help make the developer’s job easier, VMWare introduced Spring, a framework for Java developers. Spring was recently updated, read on to learn more.

VMWare recently announced that extensions to its Spring Framework are now compatible with Spring 3.1. This update ensures extensions like Spring Android, Integration, Security, Data and Mobile, etc. play nicely with the latest version of Spring, allowing for developers to more quickly develop business solutions and applications.

Who is VMWare? VMWare was founded in 1998 on the platform of providing virtualization solutions and software to companies of all sizes. The company creates virtualization software to work on Microsoft Windows, Linux and Mac OS X with a focus on shifting businesses onto the cloud, without disturbing existing operations or compromising security.

What is Spring Framework? Spring Framework is a process that allows developers to develop applications that can be integrated with Web services, security, messaging and databases that use Java. The Spring Framework builds a framework for developers to use, so they don’t have to develop one themselves. Therefore, it allows them to focus on creating and deploying Java applications in a number of different environments.

What do the Updates Bring? With Spring 3.1, there are a number of updates to the existing framework. The biggest accomplishment with this update is that all of Spring’s Frameworks are compatible with each other. This allows developers to not worry about developing workarounds, if one part of the framework is out of date. In short, it makes developers more efficient, while giving them the ability to develop Java based applications much faster.